How to sort a Library into a Specific Order
Below the search bar, users will see the option to sort the assets in the Library within the Sort by dropdown. This allows individual users to have a unique experience when visualizing the assets in a way that makes the most sense for them.
Here are the Sort options users can currently leverage:
- Position (the order the Admins have placed assets in)
- Creation Date (newest)
- Creation Date (oldest)
- Upload Date (newest)
- Upload Date (oldest)
- Updated (newest)
- Updated (oldest)
- Name (A-Z)
- Name (Z-A)
- Most Popular
- Least Popular
Sorting by Position
Sorting by position allows an admin to specifically put the assets in a specific order. With this, and then setting the default sort order by position, end users will see the same asset order by default.
As the first step, make sure that positioning is enabled in your library.
You can find this setting in Settings -> General Settings -> Advanced.
Once positioning is enabled, then set the sort option to position. Now you when you hover on individual assets, you will see a move icon in the upper left corner.
To move the assets, click on that arrow and drag the asset. As you are dragging the asset, you will see a blue line, this line represents where the updated sort order would be if you unclick. You can continue to drag and then unclick to set the new sort order.
To make sure all of your users see that sorted position by default, you can set the master sort order for the library. See below for steps on that.
Relevancy within Media Manager
By default, when searching for a term the assets that return will populate by relevancy. Once a search has been executed, the user will see relevancy appear in the Sort by dropdown should they want to change how their assets are being sorted.
Users can also turn off the option to Organize by section. This allows for true relevancy to take place as assets are then broken out of the typical section organization and organized by their relevancy score.
Typically, relevance is the numerical output of an algorithm (what we call a score) that determines which assets are most textually similar to a given query. The value of a score is a complex concept, but in general, when searching for terms within an asset, more matches result in a higher score. But even a full match does not guarantee that the asset with the highest score is exactly what you are looking for. For example, if the user enters "Black Diamond", he may be looking for information about diamonds, and not about the famous climbing and clothing gear brand.
Together, these combine into a calculation of the weight of a single term in a particular asset and outputs a score for each match. A higher score results in a higher relevance of the asset.
More information on searching within Media Manager can be found here.
Setting a Master Sort Option
An Admin on the Library level can set the default sort option for a Library by following these steps:
- Go to Settings > General Settings in the upper right.
- Select the Configuration tab. From there you can select which sorting option you would like to be the default.