There are 4 types of user roles in Media Manager:
- Owners: upgrade & manage billing
- Admins: add/remove users
- Collaborators: editable users
- Guests: view & download only
There are 5 types of permissible objects in Media Manager:
- Organizations
- Libraries
- Collections
- Portals
- Brandguides
User permissions flow downward; that is to say, an owner of an Organization is automatically given that level of access to each Library and Collection within the Organization. The same is true for admins, collaborators, and guests.
For example, if you want a user to have admin access to every Library under and Organization, make them an admin of the Organization and they will automatically become an admin of each Library within. The same is true for Collections: an admin of a Library is automatically granted admin privileges to each Collection within.
You can keep permissions on a high level by granting access to the entire organization or Library - or you can fine-tune permission levels by creating multiple collections.
You can keep permissions on a high level by granting access to the entire organization or Library - or you can fine-tune permission levels by creating multiple collections.
Owners
Owners are users with full access and are available at the Organization level:
- Manage subscription, update credit card info
- Create new Brandfolders
- Create new Brandguides
- Create new Portals
Admins
Admins are users with privileged access:
- Add / View / Remove Users
- View / Cancel Outstanding Invitations
- Create Notifications
- Approve Assets
- Set Approval Workflows
- View Embed Codes
- Update Organization Name & Organization URL
- Create / Rename Sections
- Create / Rename Pinned Searches
- Add / Edit / Delete Assets
- Create / Edit / Delete Collections
- Change Privacy of Library
- Upload Assets
- View Insights & Analytics & Activity Feed
- Set Google Analytics ID
- View / Add Comments
- Request Assets from Guests
- Set Availability & Expire
- Change File Type & Size (width & height; maintaining aspect ratio)
- Video: edit, play, clip, add a watermark, change file type & resolution
- Upload / Access Templates
- Customizations - header image, favicon, hero image, asset background color, url slug, description, brand color, email image, card image, default sort and search options, text extraction, and auto-tagging
- Manage Library User Agreement
- View / Restore Deleted Assets
- Set Controlled Custom Fields
- Create and Manage Share Links (edit, delete)
- Create New Libraries
- Manage and edit Portals
- Access the bulk management page
- Add, delete, or edit share links
- Add, delete, or edit Guest upload links
- Add, delete, or edit tags
- Add, delete, or edit custom fields
- Add, delete, or edit metadata conversions
- Add, delete, or edit labels
- Add SFTP connections
- Add metasheets
- Add asset automation
- Add and delete custom cropping presets
- Manage Brandguide users
Custom user role
Administrators at the organization level can create one custom role. It includes the same capabilities as collaborators, plus the ones selected from the following capability list.
- Approve or reject assets
- View, add, and remove assets to sharelinks
- View usage tabs for asset insights
Edit a brandguide
Collaborators
Collaborators have limited editing access:
- Toggle Following Status (only for your account)
- View Embed Code
- Create / Rename Sections on Library Level
- Create / Rename Pinned Searches
- Add / Edit / Delete Assets
- View / Add Comments
- Set Availability & Expire
- Change File Type & Size (width & height; maintaining aspect ratio)
- Video: edit, play, clip, add a watermark, change file type & resolution
- Access Templates
Guests
View, Download & Share Assets
Change File Type & Size (width & height; maintaining aspect ratio)
Video: play, clip, add a watermark, change file type & resolution
Access Templates
Upload Assets via Guest Upload