When an Admin wishes to distribute content without permitting users the ability to download and share files, they can employ the Request Asset Workflow. By disabling the download functionality on a Shared Link or creating a View Only Collection, users must request and receive approval from an Admin in order to download and share files.
Disabling Download Functionality on a Shared Link
- Select the assets you want to share.
- If you’ve selected one image, click Share on the asset modal. If you’ve selected multiple assets, click Share on the bulk actions panel at the bottom of the page.
- Activate the Disable Download Functionality button and share the URL as you normally would.
- Users will receive and open the link. When they select files they want to download, the actions panel will open at the bottom of the page, and they can click on Prepare Request.
- On the pop-up window fill in your contact information and usage details, then Submit your request.
- Admins in the Library will receive requests via an email alert and/or notifications in the UI under their profile. Click on View Request in your email or Requested Assets in the UI to view the Download Access Request.
- Select the assets you want to make available and click Approve Selected Assets to continue to the next step.
- Provide a note and hit Approve.
- Users will receive an email with an updated link to the available files.
Disabling Download Functionality on a Collection
- Inside the Collection navigate to Settings > General Settings > Advanced tab.
- Enable the View Only feature.
- Guest Users will see a View Only version of the collection and are unable to download or share content.
- Once assets are selected, users should follow the steps outlined in the Disabling Download Functionality on a Shared Link workflow above.
*If assets sit in multiple Collections where 1 or more has download enabled, the files will be available for download in all collections. In this instance we recommend distributing View Only content through a Share Link.
If you have questions regarding the Request Assets for Download workflow, contact us at enterprisesolutionssupport@gettyimages.com.